Everything they do.Plus what they don’t.
From listing a vacant unit to filing 1099s at year-end — Proprietio covers the full lifecycle. Built modern. Built for the US. No per-door fees.
- 0%
- Platform fee on rent
- 50
- States, legal guides
- ∞
- LLCs & properties
- 15-day
- Free trial, no card
One platform for the whole job
From the first vacant listing to the year-end 1099 — every workflow, with the accounting wired in underneath.
Properties & units
One source of truth for every door — across as many LLCs as you own.
- Multi-LLC portfolio tracking
- Per-property pay methods (Zelle, Venmo, Wire, Check)
- Stripe Connect auto-payouts to each LLC
- Vacancy tracking + public listings
Tenants & leases
The full lease lifecycle with a state-aware renewal engine — you approve every rate before it ships.
- Full lease lifecycle: draft → renewal → terminated
- State-aware renewal engine — 8 states built in, legal guides for all 50
- Renewal proposals sized to your legal cap — you approve every rate
- Mobile tenant portal + screening + e-sign
Prospect leasing chat — 24/7
An embeddable AI web-chat answers prospect questions about units, pricing and policies any hour, then nudges them to book a tour.
- Embed on any page — answers unit, pricing & policy questions 24/7
- Suggests scheduling a tour at the right moment
- Captures name + email straight into your CRM
- Grounded in your real availability — no made-up units
Active renewal outreach
Proprietio scans leases ending within 90 days and drafts a personalized renewal message — you review each draft in a queue and send with one click.
- Auto-scans leases ending within 90 days
- Drafts personalized SMS + email per resident
- Review queue — every AI draft waits for your approval
- Send with one click; nothing goes out on its own
Maintenance & vendors
Tenant taps a button, the right person gets it, and the cost lands in your books automatically.
- Tenant tickets with photos + priority
- Auto-routing via bot triage
- SLA tracking with auto-escalation
- Vendor costs post to the GL automatically
Rent collection — every method
Card, ACH, Zelle, Venmo, wire, check or cash — all reconciled to the invoice, 0% platform fee.
- Stripe: card, ACH, Apple Pay, Google Pay, auto-pay
- Zelle / Venmo / Wire / Check with proof + verification
- Fee passthrough toggle + late-fee automation
- 0% platform fee — every plan, every method
Delinquency AI
For each overdue balance the AI recommends a tiered next step — remind, payment plan, escalate or legal notice — and drafts an empathetic message for your approval.
- Tiered recommendation: remind → plan → escalate → legal notice
- Drafts an empathetic message you approve before it sends
- Flags maintenance issues raised inside payment disputes
- Nothing goes out until the manager signs off
Accounting & taxes
A real double-entry ledger underneath everything — not a spreadsheet bolted on at year-end.
- Full double-entry General Ledger
- Auto-posting from invoices, payments & expenses
- Trial Balance, P&L, Balance Sheet
- Reserve study — model components, project the fund, plan contributions
- 1099-NEC/MISC export + Plaid reconciliation
Marketing & syndication
List a vacancy once — it lands on your branded page, the public directory, and the ILS feeds. Leads come straight to you.
- Free Google-indexed traffic on proprietio.com
- Branded listings page at proprietio.com/{your-slug}
- Leads land directly with you — no middleman, no commission
- XML ILS feed (Zillow / Apartments.com) + CSV export
AI lead nurturing
Multi-step, LLM-personalized email and SMS follow-up sequences — cold outreach, post-demo, trial onboarding — that keep working a lead until it converts or opts out.
- Multi-step email + SMS sequences, personalized per lead
- Playbooks for cold outreach, post-demo & trial onboarding
- Runs automatically until the lead converts or opts out
- Every touch logged back to the lead in your CRM
Your own public website — one click
A branded agency site with five designs, custom domain and auto-TLS — listings sync straight from your portfolio.
- Branded site, 5 designs, swap in a dropdown
- Listings auto-synced from your portfolio
- Custom domain with auto TLS, SEO out of the box
- $39/mo — free on Pro & Enterprise
Team & collaboration
Your whole team — and your tenants — in one place, with a bot that triages the noise.
- Multi-role access (Owner → Accountant)
- Real-time team chat + DMs
- Tenant ↔ landlord chat with bot triage
- Email + SMS notifications
Mobile & offline
A real installable app experience — for you and your tenants — that keeps working without signal.
- Installable PWA (iOS / Android)
- Offline-first — browse cached data
- Push for urgent maintenance + payments
- Same code, desktop and mobile
Spanish-speaking tenants — end to end
Portal, emails, SMS, the support bot and the lease PDF all flip to Spanish per recipient.
- Portal, emails, SMS & bot flip to Spanish per recipient
- Bilingual lease PDF with CA §1632 disclaimer
- CA pay-or-quit + entry notices in EN + ES
- Add-ons: Communications $29/mo, Legal Docs $49/mo
24/7 AI maintenance triage
A Voice AI answers maintenance calls at any hour — classifies urgency, guides tenants through troubleshooting, and auto-dispatches a vendor when it can't resolve it.
- Voice AI answers 24/7 — no on-call required
- Urgency classification: Critical / High / Routine
- Guided troubleshooting before ticket creation
- Auto-ticket + vendor dispatch on critical issues
Move-out inspection — AI vision
Upload move-in and move-out photos side by side. The AI finds the differences, flags damage, and pre-fills the deduction worksheet for your review.
- Before/after photo pair comparison
- AI flags damage with confidence scores
- Deduction worksheet pre-filled — you approve
- Stored with the lease for dispute defence
Resident Benefits Package
Bundle renters insurance, package alerts, HVAC filters and more into a monthly fee — one billing line, one GL entry, zero extra work.
- Package configurator — pick what's in the bundle
- Monthly fee billed with rent, prorated automatically
- GL entry auto-posts every cycle
- Tenant benefits card in the portal
Zapier + REST webhooks
Connect Proprietio to any tool in your stack — Slack, Notion, HubSpot, Google Sheets — via signed webhooks or the native Zapier app.
- Native Zapier app — 1-click zaps, no code
- REST webhook subscriptions on any event
- HMAC-signed payloads + retry with backoff
- CLI app for local dev + testing
AI rent pricing
An internal comps engine scans your portfolio and the market, then the AI suggests an optimal rent range — surfaced on every unit card and every renewal.
- Internal comps: your own portfolio + market data
- AI range with confidence score per unit
- Surfaced on unit card + renewal proposal
- You set the final price — AI just informs it
SentimentAI — churn risk, early
Short resident-satisfaction surveys go out after key touchpoints; the AI scores the responses and flags churn risk on an at-risk dashboard before residents walk.
- Short satisfaction surveys after key touchpoints
- AI scores every response automatically
- Churn-risk flag per resident: Low / Medium / High
- At-risk dashboard surfaces who needs attention first
Security & compliance
Bank-grade handling of money and data, with vendor compliance tracked door by door.
- PCI via Stripe-hosted forms (we never see card data)
- Multi-tenant data isolation
- SOC 2-ready, GDPR + CCPA compliant
- Daily Postgres backups + point-in-time recovery
Owner & Investor Portal
Magic-link access for owners + LPs to rent roll, T-12, cap rate and deferred maintenance. Read-only, no signup. Included in every plan.
Learn morePublic agency website
A branded public site in one click — 5 designs, custom domain with auto TLS, listings synced from your portfolio, contact form into your CRM. $39/mo, free on Pro & Enterprise.
Learn more